Company Secretarial Library

Welcome to Incorpro's Company Secretarial Library where we provide jargon-free, easy to understand answers to the most frequently asked questions we receive from our clients.

What is Involved in the Incorporation Process?

What are the minimum statutory requirements to set up a limited company in Ireland?
  • A limited company must have at least 1 director, 1 secretary and 1 shareholder.
  • In the instance where a limited company is formed with a single director then the secretary must be a different person to the director.
  • At least 1 director of limited companies in Ireland must be EEA resident.
  • All limited companies in Ireland must have a registered address located in the state. The registered office can not be a P.O. box address.
  • Undertake economic activity Ireland.
  • Submission of form A1 to the Companies Registration Office.
  • Submission of the company Constitution to the Companies Registration Office.
  • The Beneficial Owners of the company must be registered with the Register of Beneficial Ownership.
  • Registration for relevant taxes (Corporation Tax, VAT, Payroll Tax, ...).
What is the procedure to incorporate?
  • Choose a Company Name using our free Company Name Check Tool
  • Fill out our Quick and Easy Online Form
  • Verify your identity by using the ID-Pal Application link sent directly to your mobile phone.
  • Review and sign A1 Application To Incorporate. These documents must be physcially signed however you can scan, or take a photo, and send them back to us by email.
  • Your company's Certificate of Incorporation will be emailed to you directly by the CRO. The CR0 processing time for A1 applications is currently 3-4 days.
  • We will register any Beneficial Owners of your company with the Register of Beneficial Owners.
How long does it take to incorporate a Limited Company?

The whole incorporation process takes 5-7 days from start to finish as follows:

  • 5-10 minutes to complete our online Company Registration form and make the secure online payment using STRIPE.
  • Reserving your desired company name takes 1-2 days to be approved by the CRO. Improve the chances of having your company name approved by using our free Company Name Check Tool
  • Up to 6 hours for Incorpro to check the details and prepare the A1 Application to Incorporate.
  • The directors, secretary and shareholders sign and date the Signatory Pages and Constitution that Incorpro email to you, have the Constitution witnessed and email them back to us.
  • Your company's Certificate of Incorporation will be emailed to you directly by the CRO. The CR0 processing time for A1 applications is currently 3-4 days.
Who can witness the signing of the Constitution?
Any person, who is not one of the shareholders, can witness the signing of the Constitution
Can a Spouse of a Shareholder witness the Constitution?
Yes. So long as they are not also a Shareholder of the company.
Can a Company Officer witness the signing of the Constitution?
Yes. So long as they are not also a Shareholder of the company.
How much does it cost to register a company in Ireland?

The total cost of incorporating your company and registering for relevant taxes is only €99 + VAT with Incorpro.

  • This includes CRO incorporation fees of €50.
  • Payment is made securely via Stripe when submitting the Company Registration form online.
  • A VAT invoice will be issued by email upon registration of the company.
Do I need to provide identification?

Yes, identification is required under Anti-Money Laundering (AML) procedures. Once the company registration application is submitted via our website, we will send you an sms with a link to download the ID-Pal app and submit your identity documents securely using your mobile phone. This process is quick and easy and doesnt require you to print, sign or send any physical documents.

What is my Company's Registered Office Address?

All limited companies in Ireland are required by law to register an official office address with the Companies Registration Office (CRO) at the time of the company formation. This address is referred to as the company’s Registered Office Address and is the address used by the CRO to serve all official correspondence relating to your company. It is therefore important that all postal correspondence at this address is carefully monitored. Failure to do so may result in missed correspondence from the CRO that may result in fines and penalties accruing to your company.

Can I use my home address as the Registered Office Address of my Company?

Yes. The CRO’s only requirements are that the address used is a physical location, not a Post Office box address, and that the address is in Ireland. In addition to being the address for official company correspondence from the CRO, limited companies are also required to keep a number of internal registers and company documents at its Registered Office Address. These documents must be available for in-person inspection at the Registered Office Address should the situation arise.

If you are considering using your home as your company’s Registered Office Address, it should be noted that this address will be publicly searchable and available on the Companies Registration Office website. Many early-stage companies, who are operating from a private residence and wish to keep their home address private decide to use a Registered Office Service.

What is a Registered Office Service?

A registered office service allows companies to register an address, operated by a third party Registered Office Agent, such as Incorpro, as their Registered Office Address with the Companies Registration Office. This is a popular option for newly formed companies who have yet to set-up an established office and who wish to keep the details of a private residential address private.

How does a Registered Office Service work?

As your Registered Office Address Incorpro will receive all of your company’s official correspondence from the Companies Registration Office. This mail is dealt with promptly and scanned to your company’s email account daily. This has the added benefit of ensuring important documents from the Companies Registration Office are not lost or overlooked in private mail. We will also forward physical mail should this be required.

Can I use Incorpro’s office address on correspondence with clients?

Yes. By selecting to use our Registered Office Address service, you are entitled to use the address in your interactions with your clients. This service is sometimes separately referred to as a business correspondence address service.

Further Guidance and Assistance

If you would like to speak to us about any of your accounting and tax needs you can call us on 01-4429409 or email us at info@incorpro.ie. You can also keep up-to-date with all of our latest news, resources, and the deals that we offer by following us on our social media channels.