Frequently Asked Questions

Simply complete our online Company Registration Form and pay securely. We’ll handle the CRO name reservation, identity verification, and make your documents available to you through the MyIncorpro Dashboard. Once documents are returned and in order, we file with the CRO and your company is incorporated within 2–3 working days.

We prepare all required documentation, including the Constitution, Shareholder and Director forms, and pre-registration paperwork. You'll need to sign these documents physically and return them to us via your MyIncorpro dashboard.

Once your registration form is submitted, the full process typically takes 3 business days. This includes document preparation, digital signing, and CRO approval. Delays can occur if signatures or ID verifications are incomplete.

No, non-residents can register a company in Ireland. However, you must have an EEA-resident Director or purchase a Section 137 Bond if all Directors reside outside the EEA. We provide guidance on both options.

Yes, you can, however, it is part of our process to reserve the company name with the CRO as soon as you complete our online form. This ensures your chosen name is protected during the registration process.

Yes. Our registration fee includes the €50 CRO incorporation fee, so you don’t need to make any additional payments to the CRO. We handle the payment on your behalf.

Yes. Once the CRO approves your application, you’ll receive a digital Certificate of Incorporation as proof that your company has been legally formed.

The Constitution is the governing document of your company. It must be signed by the Directors and Shareholders. A witness is also required to sign it before submission.

Delays in returning signed documents can postpone your incorporation. For timely registration, sign and upload all forms through your dashboard promptly to avoid expiration of name reservation.

Absolutely. Once your company is incorporated, we assist with the next steps including opening a bank account, registering for tax, setting up bookkeeping, and filing your first Annual Return.

Yes. All Directors, the Company Secretary, and Shareholders must sign the signature documents we prepare for you. A witness is also required to sign the Constitution — this can be anyone who is not a shareholder. If, for example, the Secretary is not a shareholder, they can act as the witness. These documents have to be signed in pen and returned to us by uploading them to the MyIncorpro Dashbaord.

Once you submit the online Company Registration form, we’ll send you clear instructions and make the documents available to you via your MyIncorpro Dashboard. These must be signed in pen (wet ink), scanned, and uploaded back to the Dashboard. The CRO does not accept electronic signatures, but scanned copies are fully acceptable. You can use a phone scanner app to scan and return them easily.

No. You do not need to post any documents. Once signed, simply scan and upload the documents. All forms, including the Constitution, are handled and filed by us. You’ll receive detailed instructions once your application is submitted.

Yes. In line with Anti-Money Laundering (AML) obligations, identification is required. After you complete the online form, we’ll send you an SMS with a secure link to the ID-Pal mobile app. You’ll use it to upload your ID and proof of address — typically a passport or driver’s licence, and a utility bill or bank statement. This process is safe, fast, and fully compliant.

ID-Pal is a secure mobile application we use to verify your identity. You’ll receive an SMS with a download link after submitting your registration. Through the app, you upload a photo ID and proof of address by taking pictures — the process takes less than 5 minutes.

Acceptable forms of ID include a valid passport or national driver’s licence. For proof of address, a utility bill or bank statement dated within the past 3 months will be accepted. The ID-Pal app will guide you step-by-step.

No. All documents are handled and generated by us, including the Constitution, Shareholder Agreements, and CRO forms. You simply need to review and sign them.

The total cost is only €99 + VAT. This includes the €50 CRO incorporation fee and full professional handling by Incorpro. A VAT invoice is issued once the form is submitted.

This covers the CRO incorporation charge (€50), preparation and filing of all necessary legal documents, identity verification, company name reservation, and support throughout the registration process.

No additional payment is required after submitting your signed documents. The full cost is paid securely when you complete our Company Registration form online.

Yes, standard Tax registration is included as part of the €99 + VAT package, should you choose it. If you require Intra-EU VAT registration (for trading with EU suppliers or customers), this is available as an optional extra for €120 + VAT.

Yes, RBO registration is included in the price. Once the company is incorporated, Incorpro files the beneficial ownership information with the Central Register on your behalf at no additional cost.

Both services are available as optional add-ons. The Registered Office Address and Nominee Company Secretary services are each priced at €199 + VAT per year. You can choose one or both when filling out the registration form.

Yes. The base price covers up to 2 directors or shareholders. For each additional individual, there is a surcharge of €50 + VAT. This accounts for the added document preparation and ID verification required.

Once the company name has been reserved and legal documents prepared, the fee is usually non-refundable due to administrative time and filing costs incurred. This isn't always the case, and we will try and accommodate all our clients as best we can.

All payments are processed securely via Revolut Merchant during the online registration form submission. You can use a debit or credit card with ease.

Yes, all pre-registration documents, signatory pages, and your company's Constitution are included and professionally prepared by Incorpro.

No. The €99 + VAT is a flat, all-inclusive rate for the complete incorporation process. There will be separate costs if you include add-on services, however, the Online Form will calculate all of it while you go through it and make sure the pricing is transparent.

Yes, the Company Registration form is fully interactive. It clearly outlines optional services such as Registered Office, Company Secretary, additional shareholders, and Intra-EU VAT — so you can tailor your setup and see the updated cost before submitting.

Yes, non-residents can form an Irish limited company. However, if none of the directors are resident in the EEA (European Economic Area), you must either secure a Section 137 Bond or appoint an EEA-resident director to meet compliance obligations.

A Section 137 Bond is an insurance policy that allows a company with only non-EEA resident directors to operate legally in Ireland. It covers potential fines for non-compliance, such as late filing penalties with the CRO and Revenue. The bond is valid for 2 years and renewable if needed.

Yes, you must provide a physical address in the Republic of Ireland to serve as the company’s Registered Office. This address is publicly listed and used for official correspondence. Virtual office providers like Incorpro can help non-residents meet this requirement.

No. The company registration process can be completed remotely. All the documents are provided, and the whole process can be completed online.

The VIF Form will need to be notarised and returned to us for the directors to receive the IPN number. The form is prepared by us during the process. You will also need the following for the Verification Process:

• Valid passport
• Proof of address (utility bill, bank statement, etc., dated within 3 months)
• Additional due diligence documentation may be requested

The company itself will be subject to Irish corporate tax rules regardless of the directors' residency. However, non-resident directors may have personal tax obligations in their country of residence depending on their income from the company.

Yes, you will have to go for a Consultation with one of our Chartered Accountants as the first step. This is a mandatory step as per our policy, and is there for both parties. There are tax implications to be considered when opening the company from abroad, which is why the Consultation is necessary.

No. The CRO requires all company names to be unique and distinguishable from existing names on the register. Your name cannot be the same or too similar to another registered company.

The CRO considers both the word content and spelling. Generic terms (like "Ireland", "Solutions", or "Services") and suffixes like "Limited" are disregarded in the comparison. Names must differ meaningfully in main keywords.

Names implying state sponsorship (e.g., “Government”, “Bank”, “Charity”) are typically restricted. The CRO may reject names considered offensive, misleading, or requiring special permission.

Yes, you may include non-English words, provided the name is still distinguishable and does not breach any naming restrictions. However, clarity is important and names with non-standard characters may be scrutinised more.

If the name is rejected, you'll receive a notice from the CRO and must submit a new application with an alternative name. We recommend checking availability in advance or using our Free Name Check service.

Yes. You can change your company name later by passing a special resolution and filing Form G1Q with the CRO. However, this involves cost and documentation, so it's best to choose wisely at the start.

One of the first things you should do is to register your company for taxes, and open a business bank account.

Yes, Revenue registration for Corporation Tax (and optionally VAT/PAYE) should be initiated promptly after incorporation. This ensures compliance and avoids delays in trading legally.

As soon as your company is registered, and you have received your Certificate of Incorporation and Tax Number, you should open a company bank account to begin trading and manage company funds separately.

Yes, it’s advisable to have a company seal as soon as your company is incorporated. It's used to validate official company documents such as share certificates, legal agreements, and certain CRO forms.

While not legally required, it’s strongly recommended to engage an accountant early on. This helps ensure correct tax registrations, financial planning, and timely compliance with filing obligations. Incorpro offers full service Accounting for Limited Companies.

Delays in filing tax registrations or opening your bank account can postpone your company’s ability to trade and become active.

The CRO Form B10 is used to appoint, resign, or change the details of company directors and secretaries in Ireland. It is a legal requirement and must be filed promptly to reflect changes in company management.

To appoint a new director, you must file a B10 form with the CRO. We will require the individual's full legal details (name, address, date of birth, nationality, occupation, etc.), as well as their PPS number and successful completion of the Director Verification Process. The fee for the service with us is €100 + VAT.

Resigning a director also requires filing a B10 form. Additionally, the resigning individual must sign a Resignation Letter, which we prepare as part of the service. Our fee for this process is €100 + VAT.

Absolutely. We can assist with appointing a new secretary by filing the B10 form on your behalf. The required information includes their name, residential address, and date of birth. No PPS number or verification is required. The service fee is €100 + VAT.

Yes. We offer a Nominee Company Secretary Service and can be appointed directly as your company secretary. This is a common option for private limited companies in Ireland and can be arranged through the same B10 appointment process.

Any changes to officer details — such as name, residential address, or other particulars — require a B10 form submission. We can handle the full update process for €100 + VAT.

Yes. All directors must provide a valid PPS number, which is included on the B10 form submitted to the CRO. This is a mandatory requirement introduced to help verify the identity of directors in Ireland.

A Registered Office Address is the official address of a company where all statutory mail from the Companies Registration Office (CRO), Revenue, and other government agencies is sent. It must be a physical address in Ireland and is publicly listed.

Technically yes, but it is discouraged. The address must be available during business hours to accept official correspondence. Many directors choose not to use their home address for privacy and professional image reasons.

The Registered Office is your official legal address used for government correspondence. A Business Address, on the other hand, is where you conduct your operations or receive general mail. They can be the same or separate, depending on your needs.

Yes. If your company relocates, you must file a Form B2 with the CRO to update your registered address. Failing to do so can result in missed communications and penalties.

Yes. Incorpro provides the Registered Address service for Irish limited companies, and is based in Athlone. We receive and process your official CRO, Revenue, and government mail securely and notify you promptly.

Absolutely. Many clients opt to use our address for both their Registered Office and their Directors’ Service Address to maintain privacy and consistency across all public records.

A company secretary ensures that the company remains compliant with the Companies Act 2014. Their duties include filing annual returns, maintaining statutory registers, recording minutes of board meetings, and ensuring all legal obligations are met in a timely manner.

Yes. Every Irish private limited company (LTD) must appoint a company secretary. This ensures compliance with statutory filing obligations. A sole director company cannot act as both director and secretary simultaneously.

A nominee company secretary service ensures all secretarial obligations are met by professionals. It reduces risk, improves efficiency, and provides the second individual to countersign documents for a sole director. Incorpro also provides such a service.

Our service includes acting as your named company secretary, countersigning incorporation, and annual return documents, keeping your company compliant. It works well if a company has a sole director.

Yes, you can switch your current secretary to Incorpro. We’ll guide you through the process of resigning the existing secretary and appointing us via a Form B10 to be filed with the CRO.

A Company Name is the legal name your company is incorporated under and is used on official documentation. A Business Name allows your company to trade under a different name — such as for a specific brand, product line, or business branch — without creating a separate legal entity.

Business Name registration is ideal for companies that want to operate under multiple trading names — for example, a restaurant company operating a distinct pizza brand under a different name. It's also useful for clear branding, product segmentation, and marketing purposes.

Yes, a single company can register multiple business names, each representing a different line of business or brand identity. Each name must be registered separately and meet CRO requirements.

All we need is the business name you'd like to register and your existing company details. We'll handle the paperwork, filing, and coordination with the Companies Registration Office (CRO).

Our standard fee for Business Name registration is €219 + VAT. However, if you're also registering your company with us, we offer a reduced rate of just €79 + VAT for the Business Name registration.

Once we've received the necessary details, registration typically takes a few working days. We'll notify you as soon as the CRO confirms approval and send you your Business Name registration certificate.

A Voluntary Strike-Off is the formal process of closing a limited company in Ireland. It involves removing the company from the Companies Register, effectively ending its legal existence. This process is used when the business is no longer trading or needed, and all legal and financial matters are settled.

To apply for strike-off, your company must:

• Have no assets or liabilities.
• Cease trading or never have traded.
• Close any active business bank accounts.
• Be up to date with all CRO filings and Revenue obligations.
• Pass a Directors’ Resolution approving the closure.

You’ll need the following:

• A signed Directors’ Resolution.
• A letter of no objection from Revenue (tax clearance).
• The G1-H15 Form (Strike-Off application form).
• Payment of the CRO processing fee.

The strike-off process typically takes 3 to 4 months from start to finish. This includes time to gather Revenue clearance, file the necessary documents, and allow for the mandatory CRO strike-off notice period.

No. The company must have fulfilled all its obligations with the Revenue Commissioners and the Companies Registration Office (CRO) before applying. This includes filing all outstanding returns and settling taxes.

Yes. After the CRO completes the process, a formal notice will be published in the CRO Gazette confirming the strike-off. You’ll also receive a letter of confirmation.

Yes. A company can be restored within 12 months by administrative restoration, or up to 20 years by court order. You will need to settle any outstanding filings and fees to apply for restoration.

A company seal is an official stamp used by Irish companies to emboss documents with the company’s legal name. It signifies formal approval of documents by the company and is typically required when executing certain legal agreements, property transfers, share certificates, and resolutions.

Yes. Under the Companies Act 2014, every Irish company is required to have a company seal. The seal must include the exact name of the company, as registered with the Companies Registration Office (CRO), engraved on its face.

Typically, the seal must be affixed in the presence of a director and the company secretary (or two directors), who sign the document as witnesses. Your company’s constitution may specify additional rules around seal usage.

Common documents that require the company seal include share certificates, deeds, leases, loan agreements, CRO forms requiring sealing, and legal contracts. The seal is often a formal requirement for certain stakeholders, such as banks or investors.

You can order a company seal through Incorpro or most company formation agents. It typically includes your company name and can be delivered within a few days. Make sure to store it securely and maintain a seal usage register if required.

Form B1 is the annual return every Irish company must file with the Companies Registration Office (CRO). It provides basic company information and includes financial statements, unless it's the first return.

Your first Annual Return is due 6 months after the date of incorporation. This first return does not require financial statements, but it must still be filed on time to avoid penalties.

Yes, financial statements must be filed with every Annual Return after your first one. They must be signed by a director and the company secretary, and dated on or after the prepared B1.

Late filing results in daily penalties (starting from €100, with €3 per day) and loss of audit exemption. In severe cases, the CRO can initiate enforcement actions or even strike the company off the register.

Yes, companies may extend their ARD once every 5 years by filing a Form B73. This provides more time to prepare and file the return with financial statements.

Yes! Incorpro offers a full Form B1 filing service including preparation of the return, with financial statements, signing, and finally CRO submission. We ensure compliance and timely filing.

Yes. Even if a company has not traded or had any activity during the year, it is still legally required to file its Annual Return with the Companies Registration Office (CRO). This includes submitting a financial statement that reflects the non-trading status.

We offer a discounted filing service for non-trading and dormant companies at a cost of €240 + VAT. This includes the preparation of the dormant financial statement and the filing of the Annual Return (Form B1) with the CRO.

Not unless you close the company. All Irish companies are obligated to file Annual Returns regardless of trading status. If you're no longer using your company and want to stop filing, we recommend formally closing the company through the Voluntary Strike-Off process.

Failure to file an Annual Return on time will lead to late filing penalties, loss of audit exemption, and in serious cases, enforcement action from the CRO. Dormant companies are not exempt from these penalties.

If you don’t plan to use the company in the future, we recommend closing it through the Voluntary Strike-Off process to avoid unnecessary costs and filings. However, if you wish to keep it for future use, you must continue to meet filing obligations annually.

A company must register for tax (Corporation Tax, Income Tax, VAT, and/or PAYE) once it becomes active or intends to trade. It’s advisable to apply for tax registration as soon as your company starts any business activity, including issuing invoices or hiring employees.

Common taxes include Corporation Tax (12.5% on trading income), VAT (23% standard rate), PAYE for employee salaries, and sometimes Income Tax for non-trading activities. Tax obligations depend on your business type and operations.

You can voluntarily register for VAT if you plan to supply taxable goods/services, even before reaching the threshold (€40,000 for services, €80,000 for goods). Registration is mandatory once you cross the threshold. A clear business plan, contracts, or invoices may be required by Revenue for approval.

Irish companies typically must file Corporation Tax (Form CT1), VAT returns (usually bi-monthly), and PAYE/PRSI returns if they employ staff. Deadlines vary: CT1 is due 9 months after year-end, VAT is filed every two months, and payroll returns are monthly or real-time.

While not strictly illegal, delaying registration may cause issues. For VAT registration, Revenue may require evidence of commercial intent (like contracts or invoices). It’s better to register early if you plan to trade soon.

Yes. Incorpro offers full support for tax registrations (Corporation Tax, VAT, PAYE) and handles ongoing tax filings including CT1, VAT, and payroll returns for limited companies in Ireland if engaged in doing so.

The first B1 Annual Return is a mandatory filing submitted to the Companies Registration Office (CRO) exactly 6 months after your company is incorporated. It confirms your company’s structure and up-to-date details, such as directors and registered office, but does not include financial statements.

It is due exactly 6 months after the date of incorporation. The deadline is always 56 days after the Annual Return Date.

Yes. If the first B1 return is not filed on time, there is an immediate late penalty of €100 and a further €3 per day thereafter. While your company won’t lose its audit exemption for this first filing, the penalties can add up quickly.

The filing includes up-to-date information on your company’s registered office, directors, secretary, and share capital. It serves as a legal confirmation of your company’s structure and details as recorded with the CRO.

We offer a full preparation and filing service for the first B1 Annual Return at €119 + VAT. Once the form is ready, all you need to do is review and sign it — we’ll handle the rest.

Our accounting packages include monthly bank reconciliation, invoice and receipt matching, preparation of VAT returns (if applicable), profit and loss tracking, ongoing accounting support, and much more.

Yes, we are fully compatible with Xero, Surf Accounts, and Sage. We can onboard you into your chosen software or manage the account for you. We have our own developed software - the MyIncorpro Dashboard.

Yes, our entire accounting process is digital and remote. You can upload your documents directly to your MyIncorpro Dashboard, and we will keep your records updated regularly.

Absolutely. Our services are modular and flexible. If your business grows or your needs change, you can upgrade your plan at any time. We’ll provide a quote and continue seamlessly from there.

Yes, our accounting clients receive regular email reminders and updates ahead of VAT returns, CRO filing dates, or other important deadlines. We proactively monitor your calendar to help you stay compliant and penalty-free.

Yes. The packages include filing your VAT returns, Corporation Tax (Form CT1), and CRO Annual Returns (Form B1). These services are included in the packages. More services can be added, depending on your chosen tier.

Yes, payroll is offered either as a standalone service or bundled into one of our packages. We handle payslip generation, Revenue submissions (via ROS), and employee onboarding/offboarding.

Our contractor package is designed for individuals working as independent contractors through their own limited companies. It includes tailored support for managing your accounting, taxes, payroll, and CRO obligations—ensuring full compliance with minimal admin.

The package includes Annual Accounts, Corporation Tax, B1 Annual Returns, VAT returns, payroll for one employee, accounting software access, and full compliance support—all designed to keep your company running smoothly.

Not at all. You’ll have access to your MyIncorpro Dashboard, but our team handles the accounting and tax side. You simply upload your documents—we do the rest.

We can move you to a dormant service or close the company through our Voluntary Strike-Off service. We’ll advise you based on your situation.

Payroll is included for one employee—usually the director. We register you for PAYE and file monthly submissions to Revenue on your behalf.